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MINUTES BOARD OF COMMISSIONERS HUBBARD C

MINUTES BOARD OF COMMISSIONERS HUBBARD COUNTY, MINNESOTA TUESDAY, MAY 3, 2022 9:00 AM HUBBARD COUNTY BOARD ROOM PRESENT: DAVID DE LA HUNT, TED VAN KEMPEN, CHARLENE CHRISTENSON, DAN STACEY, AND TOM KRUEGER ABSENT: PLEDGE OF ALLEGIANCE BOARD CHAIR CALL TO ORDER a) Meeting called to order at 9:00 a.m. 1 AGENDA APPROVAL a) Engineer Nordin has provided additional documentation regarding Item 5A. Commissioner Christenson made a motion to approve the Agenda as presented with the additional documentation for Highway Item 5A. Commissioner De La Hunt seconded the motion. Carried 2 PUBLIC INPUT a) Carolynne C. White, of Park Rapids, representing the League of Women Voters, presented a letter to the Board regarding Item 7A., the potential acceptance of a Drop Box Grant. League of Women Voters Letter 3 CONSENT AGENDA a) Approve Minutes b) Auditor Warrants & Claims c) Social Services Warrants and Claims d) Approve Cash Balance Reports for Month Ending March 31, 2022. e) Submittal of Highway Department Financial Statement YTD 3/31/22 f) Approve Fireworks Application for Camp Kamaji for Girls g) Reinstate recreational Cabin Lease #13 h) Adopt RESOLUTION NO 05032022001, Approving Renewal of 2022 Waste Haulers License - City Sanitary and Roll-Off, Park Rapids, MN. i) Consent Agenda Approval Commissioner Krueger made a motion to approve the Consent Agenda as presented. Commissioner Van Kempen seconded the motion. Carried 4 COUNTY EMPLOYEE RECOGNITION a) Employee County Recognition Hubbard County recognizes the following employees for their service: • Natural Resources Department o Roger Hensel, Parks Maintenance Worker began the Seasonal position on 04/25/2022. • Sheriff o Christian J. Zweerwink, Deputy Sheriff is recognized for 2+ years of service from June 20, 2019 to May 15, 2022. • Social Services o Korina Block, Eligibility Worker is recognized for 15 years of service, effective April 23, 2022. o Zachary Fennell began the full-time position of Family Based Services Provider on April 25, 2022. • Veteran’s Services o Darius Simon, Assistant County Veterans Service Officer is recognized for 3+ years of service from April 29, 2019 to May 6, 2022. 5 HIGHWAY / SURVEY a) Discussion regarding Project SAP 029-616-008 Bids Engineer Nordin presented details surrounding bids for Project SAP 029-616- 008, specifically as it relates to a questioned product on the bid items list. Following investigation, it has been determined that the item bid meets the intent of the project and was not a determinant of the apparent low bidder. Engineer Nordin now confidently recommends the acceptance of the low bid from Knife River Materials of Bemidji, MN in the amount of $3,562,268.03. Commissioner De La Hunt made a motion to accept the low bid from Knife River Materials of Bemidji, MN in the amount of $3,562,268.03 following the thorough investigation of bid items and bids for project SAP 029-616-008. Commissioner Stacey seconded the motion. Carried SAP 029-616-008 Bid Summary b) Review and approve bids for Projects SAP 029-607-009, CP 029-091-023, and CP 29-22-08 Budgeted maintenance projects for 2022 using local option sales tax for CSAH 7 and CR 91 along with township funds for Lake Emma projects. Six bids were received for this project, the low bidder being Mark Sand & Gravel Co., Fergus Falls, MN. The breakout of each segment is as follows: $1,713,115.62 CSAH 7, $451,125.44 CR 91, and $172,977.62 Lake Emma. Commissioner De La Hunt made a motion Approve low bid of $2,337,218.68 from Mark Sand & Gravel Co. of Fergus Falls, MN. for Projects SAP 029-607-009, CP 029-091-023, and CP 29-22-08. Commissioner Krueger seconded the motion. Carried c) Additional Information Items Presented: Road restrictions will be going off on Monday, May 16th. The bus trip is scheduled for the May Work Session next Tuesday, May 10th beginning at 8:30a.m. 6 NATURAL RESOURCE MANAGEMENT a) Crow Wing River - One Watershed, One Plan Crystal Mathisrud of the Hubbard County Soil and Water Conservation District (SWCD) presented resolution 05032022002 stating that Hubbard County supports an application to the Board of Water and Soil Resources for a planning grant to develop a comprehensive watershed management plan and anticipates entering into a Memorandum of Agreement with the counties, soil and water conservation districts, and watershed districts within the Crow Wing River (7) watershed to collaborate on this effort, pending selection as a recipient of a planning grant. Commissioner Krueger made a motion to approve resolution 05032022002 in support of the Crow Wing River watershed known as “One Watershed, One Plan”. Commissioner De La Hunt seconded the motion. Carried b) Accept land donations of approximately 714 acres from The Trust For Public Lands (TPL) in Clay, Lake Emma and Schoolcraft Townships. The Natural Resource Management Office has been working with The Trust For Public Lands (TPL) and The Conservation Fund (TCF) to acquire and protect approximately 714 acres of forestland formerly owned by the PotlatchDeltic Corp. Approximately 160 acres of the forestland is located in section 10 of Schoolcraft Township, surrounded by both tax forfeited and MNDNR managed lands. Another 514 acres is located in sections 33, 34, & 35 of Clay Township and another 40-acre parcel in section 2 of Lake Emma Township. These parcels adjoin several parcels of tax forfeited lands. TPL will use Lessard/Sams Outdoor Heritage Council (LSOHC) funds to purchase the land from TCF and will donate the land to Hubbard County for protection and management. Because of the use of LSOHC funds, there will be certain funding restrictions as outlined in the Notice of Funding Restrictions Hubbard County Forest Additions. Commissioner Christenson made a motion Approve the Land Donation Agreement with Hubbard County TCF 4-22-22 and authorize the Natural Resource Management Office to work with TPL to prepare a Restoration and Management Plan within 60 days of acceptance in accordance with the grant agreements and the corresponding accomplishment reports. Commissioner Krueger seconded the motion. Carried 7 FINANCE a) Consider accepting the Drop Box Grant for purchasing and installation of drop boxes, video monitoring, and contracts for data storage as per M.S. 203B.082. Discussion surrounding the acceptance of the grant and how it impacts the County financially in the future, and clarity of the new state requirements was held. Following discussion, given that there are other opportunities for citizens to vote, and the potential long-term financial obligations that exist, the decision to not accept the grant was made. The administration of how to manage the current drop boxes for non-ballot purposes during election periods will be moved to the General Government Committee for review prior to coming back to the Board. Commissioner Christenson made a motion to not accept the Drop Box Grant. Commissioner Krueger seconded the motion. Carried b) Approve Application for Lawful Gambling to benefit East Hubbard County Fire District. Application is for East Hubbard County Fire District - Lawful Gambling to be held at Red River Liquor Co in Akeley MN. Lawful Gambling was previously managed by the Lions Club. They have met all the criteria for the application. Commissioner Van Kempen made a motion to approve the application for Lawful Gambling to benefit East Hubbard County Fire District. Commissioner Stacey seconded the motion. Carried 8 ADMINISTRATOR a) Administrator’s report Administrator Cadwell discussed how the process of his one-year anniversary evaluation process will move forward. The notice for acceptance of proposals for the sale of Heritage has been placed as required in the Park Rapids Enterprise. A status update for the Local Board of Appeals meetings in regard to the new property valuations was given. 9 COMMITTEE REPORTS a) Reports for the following committees were given: De La Hunt: Fair Board Krueger: Parks and Recreation, Kitchigami Library Board Christenson: MN Association of Governments Investing for Counties (MAGIC Fund), MAHUBE-OTWA, Prime Health, Heritage Campus Board Stacey: Northwestern Juvenile Center, Van Kempen: Extension, Headwaters Regional Development Commission (HRDC), Mississippi Headwaters One Watershed One Plan 10 MEETINGS TO NOTE a) May 10, 2022 Work Session Time and Location Change: Meeting to start at 8:30 a.m. to accommodate the Commissioners bus tour of area roadways. 11 ADJOURN a) Meeting adjourned at 10:20 a.m. Commissioner Stacey made a motion to adjourn Commissioner De La Hunt seconded the motion. Carried /s/ Ted Van Kempen Ted Van Kempen, Chair Hubbard County Board of Commissioners ATTEST: /s/ Jeff Cadwell Jeff Cadwell Hubbard County Administrator (May 28, 2022) 65922