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MINUTES BOARD OF COMMISSIONERS HUBBARD C

MINUTES BOARD OF COMMISSIONERS HUBBARD COUNTY, MINNESOTA TUESDAY, NOVEMBER 1, 2022 9:00 AM HUBBARD COUNTY BOARD ROOM PRESENT: DAVID DE LA HUNT, TED VAN KEMPEN, CHARLENE CHRISTENSON, DAN STACEY, AND TOM KRUEGER ABSENT: PLEDGE OF ALLEGIANCE BOARD CHAIR CALL TO ORDER Meeting called to order at 9:00 AM 1 AGENDA APPROVAL a) No changes were made to the Agenda. Commissioner Christenson made a motion to approve the Agenda as presented. Commissioner Van Kempen seconded the motion. Carried 2 PUBLIC INPUT Anyone wishing to address the Board on issues not on today’s Agenda may do so at this time. Speakers are asked to approach the microphones at the front tables. Individual comments are limited to 3 minutes, unless a majority of the Board approves an extension of the time. Total allotted time for this forum is 10 minutes. a) Jeri Scovel of Lake George and Maia Winskowski of Park Rapids spoke during Public Input. 3 CONSENT AGENDA a) Approve Minutes b) Auditor Warrants and Claims c) Social Services Warrants and Claims d) Approve resolution 11012022001 accepting the Enbridge donation of Diesel Exhaust Fluid to the Highway Department. 11012022001 DEF Donation e) Submittal of Highway Department Financial Statement YTD for 9/30/22 f) Review and approve Auction List Solid Waste and Public Works has developed a list of surplus equipment to auction through K-Bid. g) Consent Agenda Approval No changes were made to the Consent Agenda. Commissioner Krueger made a motion to approve the Consent Agenda as presented. Commissioner De La Hunt seconded the motion. Carried 4 COUNTY EMPLOYEE RECOGNITION a) County Employee Recognition County Attorney Jill Christenson, Crime Victim Coordinator is recognized for 20 years of service effective October 21, 2022. Highway Andrew Beldo, Maintenance II began the full-time position on 10/31/2022. Social Services Shannon Chrostoski, Office Support Specialist-Income Maintenance began the fulltime position on October 26, 2022. Melissa Lyons, Social Worker-Children’s Services began the full-time position on October 31, 2022. 5 HIGHWAY / SURVEY a) Review and approve quote for 4-wheeler for Survey Department Survey Department currently has 2 4-wheelers. One is a 2005 model and the other is a 2008 model. This new one would replace the 2005 model. The Highway Department would be interested in purchasing the 2005 model for use on minor construction projects for seeding, dragging topsoil, shaping slopes, etc. Three quotes were received with Okeson Offtrail Sales of Detroit Lakes, MN being the low bidder. Funding would be utilized from budgeted Equipment Purchases fund and Re-monumentation reserves. Commissioner De La Hunt made a motion to approve the low quote of Okeson Offtrail Sales of Detroit Lakes, MN in the amount of $7,573.00. Commissioner Stacey seconded the motion. Carried b) Discussion and re-approval regarding County Highway Maps Printer is unable to purchase 60# dull paper as originally quoted for printing maps and needs to replace with 70# dull paper. This results in an increased cost for 3,000 maps. Original approved quote was $2,835.06. New quote for heavier paper is $3,022.68. Commissioner Christenson made a motion to approve the new quote of $3,022.68 from Pro Print, Inc., Duluth, MN, for the printing of 3,000 highway maps. Commissioner Krueger seconded the motion. Carried c) Department Update Assistant Engineer Adolphson provided an update on the status of the construction projects for the 2022 season. 6 NATURAL RESOURCE MANAGEMENT a) Provide additional tax forfeited land for inclusion in the Deep Lake Park master plan. The Hubbard County Parks Department is recommending the designation and addition of approximately 86 acres of county-managed tax forfeited land to the Deep Lake Park project. The additional land will be used to provide recreational trail connections, additional park access from County Road 4 and to develop and maintain the mountain bike trail system proposed for the park. All lands that will receive LSOHC funding through the Greater Minnesota Regional Parks and Trails Commission (GMRPTC) must be identified in the approved Master Plan. Because these lands will not be restricted by the same deed restrictions that have been placed on the donated property, management and public activities can be better controlled by the County Board. Commissioner De La Hunt made a motion to approve Resolution 11012022002 providing an additional 86 acres of county-managed tax forfeited land to the Deep Lake Park project. Commissioner Stacey seconded the motion. Carried 11012022002 Additional Lands for Deep Lake Park Master Plan 7 HUMAN RESOURCES a) Hubbard County 457b Deferred Compensation Plan Trustee Designation Resolution No. 04161907 designated prior Payroll Coordinator Lorretta Mattson as a Trustee. Said Resolution requires updating due to the designation of the new Payroll Coordinator, Robin Hansen. This update is effective November 1, 2022. Commissioner Christenson made a motion to approve resolution 11012022003 appointing Payroll Coordinator Robin Hansen as a Trustee of the Hubbard County 457b Deferred Compensation Plan, effective November 1, 2022. Commissioner De La Hunt seconded the motion. Carried 11012022003 457b Plan Trustees 8 SOCIAL SERVICES a) 2023 St Joseph’s Public Health Contract St. Joseph’s Area Health Services (CHI St Josephs), provides Public Health Services to the residents of Hubbard County. These Services include: Case Management Services, PCA Assessments, Family Home Visiting, Prenatal-Postpartum-and Newborn Home Visiting, Child and Teen Checkups, Pediatric Home Visits, Skilled Nursing Home Visits, The services perform the essential local activities necessary to achieve the following statewide objectives: Assure an Adequate Local Public Health Infrastructure, Promote Health Communities and Healthy Behaviors, Prevent the Spread of Infectious Disease, Protect Against Environmental Health Hazards, Preparation for and Respond to Disasters and Assist Communities in Recovery, Assure the Quality and Accessibility of Health Services Assessment and Support Planning Services. The total contract amount is $276,950.00 comes out of the general fund. The 2022 contract amount was $273,184.00, an increase of $3,766.00. Both parties agree to negotiate the Purchase of Service Contract prior to December 15, 2023. Commissioner Stacey made a motion to approve the 2023 Purchase of Service Agreement with St. Joseph’s Area Health Services of $276,950.00, effective January 1, 2023 through December 31, 2023 and authorize the signing of Addendum A, and Service Agreement. Commissioner Van Kempen seconded the motion. Carried 9 ADMINISTRATOR a) Administrator Update Administrator Cadwell provide an update on the status of the labor negotiations. Agenda items for the November 8th Work Session were identified as budget and capital plan updates, employment contracts, proposed THC licensing ordinance discussion, and various housekeeping items. 10 COMMITTEE REPORTS Commissioners provided updates from the following committees a) Stacey: Northwestern MN Juvenile Center, AMC Dist. 2 Meeting Krueger: MAHUBE-OTWA De La Hunt: HLDC (Heartland Lakes Development Commission), Heritage Living Center Director Hansen retirement event 2-4pm Thursday, Nov. 3rd, Childcare Forum Wednesday Nov. 2nd at The C’mon Inn, Deep Lake Park Van Kempen: AMC Dist. 2 Meeting, Department Head Mtg., North Country Community Health Board, Mississippi Headwaters Board, HRDC (Headwaters Regional Development Commission) 11 MEETINGS TO NOTE a) AMC Annual Conference - Dec. 4-7 - Bloomington: cancelation deadline is Nov. 22. 12 ADJOURN a) Meeting adjourned at 9:45 AM. Commissioner Christenson made a motion to adjourn the meeting. Commissioner Stacey seconded the motion. Carried /s/ Ted Van Kempen Ted Van Kempen, Chair Hubbard County Board of Commissioners ATTEST: /s/ Jeff Cadwell Jeff Cadwell Hubbard County Administrator (Nov. 19, 2022) 122905