ADVERTISEMENT

MINUTES BOARD OF COMMISSIONERS HUBBARD C

MINUTES BOARD OF COMMISSIONERS HUBBARD COUNTY, MINNESOTA TUESDAY, OCTOBER 18, 2022 9:00 AM HUBBARD COUNTY BOARD ROOM PRESENT: DAVID DE LA HUNT, TED VAN KEMPEN, CHARLENE CHRISTENSON, DAN STACEY, AND TOM KRUEGER ABSENT: PLEDGE OF ALLEGIANCE BOARD CHAIR CALL TO ORDER Meeting called to order at 9:00 AM 1. AGENDA APPROVAL a) The Agenda is amended to include item 6A from the Solid Waste Department. Commissioner Stacey made a motion to approve the Agenda as amended. Commissioner De La Hunt seconded the motion. Carried Input as it pertains to election integrity. 3 CONSENT AGENDA a) Approve Minutes b) Auditor Warrants & Claims c) Social Services Warrants and Claims d) Approve Activity Reports for Month Ending September 30, 2022 e) 2021 Natural Resources Block Grant - Amendment to Wetland Conservation Act funding expiration date to approve the amendment to the 2020/2021 Natural Resources Block Grant that will grant the Soil and Water Conservation District an additional year in which to expend the 2021 Wetland Conservation Act grant funds. f) Consent Agenda Approval No amendments were made to the Consent Agenda. Commissioner Krueger made a motion to approve the Consent Agenda as presented. Commissioner Van Kempen seconded the motion. Carried 2 PUBLIC INPUT Anyone wishing to address the Board on issues not on today’s Agenda may do so at this time. Speakers are asked to approach the microphones at the front tables. Individual comments are limited to 3 minutes, unless a majority of the Board approves an extension of the time. Total allotted time for this forum is 10 minutes. a) Nicole Guida of Park Rapids and Ray Kraemer of Akeley spoke during Public 4 COUNTY EMPLOYEE RECOGNITION a) County Employee Recognition Environmental Services Jack Bovee, GIS Supervisor began the full-time position on October 10, 2022. Human Resources Lorretta Mattson, Payroll Coordinator is recognized for 35+ years of service from September 8, 1987 to October 28, 2022. Parks & Recreation Thomas Bell, Parks Maintenance Worker (seasonal) is recognized for his service from May 9, 2022 to October 2, 2022. Roger Hensel, Parks Maintenance Worker (seasonal) is recognized for his service from April 25, 2022 to October 21, 2022. Social Services Kimberly Russell, Social Worker-Children’s Services began the full-time position on October 10, 2022. Kathleen Melvin, Case Aide began the full-time position on October 10, 2022. Alison Walsh, Case Aide began the full-time position on October 10, 2022. 5 NATURAL RESOURCE MANAGEMENT a) Review results of October 10th Timber Auction. The Natural Resource Management office held its fourth and final timber auction of the year on Monday, October 10th. All twelve tracts offered sold on the first round of bidding. Timber prices declined slightly from previous auctions (except the July storm salvage auction). The decline can likely be contributed to a number of the tracts having some storm damage. The total value of all parcels sold was $290,318.38. This brings the total of all timber sold for 2022 to over $1.2M. 6 SOLID WASTE a) Review and approve quotes for new well construction Replacement well is part of plan to address MDH-HBV exceedances in Boron and Manganese levels down gradient of the South landfill, impacting residential wells. Two quotes have been received for new well construction with Elsner Well Drilling Inc. of Menahga, MN being the low quote at $15,570.00. Both quotes included a well up to 150’ deep with a 20% contingency. Commissioner De La Hunt made a motion to approve the low quote of $15,570.00 from Elsner Well Drilling Inc. of Menahga, MN for new well installation. Commissioner Stacey seconded the motion. Carried Replacement Well Quote 7 ADMINISTRATOR a) Administrator’s Report Administrator Cadwell provided an update on the union contract negotiations as it pertains to the FY23 budget progress. Topics for the AMC District meeting to be held Oct. 19 in Bemidji were discussed with Commissions Van Kempen and Stacey planning to attend. A communication with the DNR as it pertains to the former Potlatch land in relation to Deep Lake Park was shared. Commissioner Christenson will be attending the October 25th Department Head Meeting. 8 SHERIFF a) Review and Approve Quote for Everbridge Renewal Everbridge is the software system that automates severe weather alerts for Hubbard County. The current plan with Everbridge is due to expire on 12/19/2022. We have received two quotes from Everbridge. Quote Q-117130 is a one year contract for $8,354.59 that will expire on 12/19/2023. Quote Q-117129 is a three year contract for $7,956.75 per year that will expire on 12/19/2025. Commissioner Stacey made a motion to approve the acceptance of Quote Q-117129 for three (3) years in the amount of $7,956.75 from Everbridge, Pasadena, CA. Commissioner De La Hunt seconded the motion. Carried b) Review and Approve Amendment to Medical Services Agreement with MEnD Correctional Care, PLLC MEnD Correctional Care, PLLC of Sartell, MN has contracted with Hubbard County to provide certain health and medical services to the detainees and inmates of the Hubbard County Jail. Attached for review and approval is the Amendment to Medical Services Agreement. This amendment is to increase the medical services provided by the Provider and provide additional compensation to the Provider for those services. Total compensation shall be$189,800/year or $15,816.67/month. Nursing services increase from 32 hrs/week to 40 hrs/week. Adding a Medical Director once a week and will total up to 4 hrs/week. Adding Mental Health Services for up to 8 hrs/week of services. We are currently paying $9,995.03/month, with these changes we will be paying $15,816.67/month, an increase of $5,821.64/month. Commissioner Christenson made a motion to approve the contract amendment with MEnD Correctional Care, PLLC of Sartell for total compensation of $189,800 per year. Commissioner Stacey seconded the motion. Carried 9 MEETINGS TO NOTE a) Dec. 6th meeting conflicts with fall AMC Annual Conference, Dec. 5-7 in Bloomington Due to the conflict created by the December AMC Annual Conference, it is recommended that the Board not meet on Tuesday, December 6th. There would not be a December Work Session, and Regular Board Meetings would be held Dec. 13 & Dec. 20th. Commissioner De La Hunt made a motion to adjust the December meeting schedule to reflect that the Board will not meet on December 6th, there will not be a December work session, and regular meetings will be held on the 13th and 20th. Commissioner Krueger seconded the motion. Carried 10 COMMITTEE REPORTS a) Commissioners provided updates on the following committees: De La Hunt: HLDC (Heartland Lakes Development Commission), Tour of Enbridge pump station Krueger: Kitchigami Regional Library Christenson: HLDC, HRA (Housing Redevelopment Authority), Heritage Executive Committee Stacey: Hubbard County Extension Van Kempen: MRC (Minnesota Rural Counties), Healthy Hubbard County, Region 2 Area Council on Aging (Dancing Sky) 11 ATTORNEY a) Litigation review - CLOSED SESSION Commissioner Stacey made a motion to close the Open Session and open the Closed Session. Commissioner Christenson seconded the motion. Carried Commissioner Christenson made a motion to close the Closed Session and re- open the Open Meeting Commissioner Stacey seconded the motion. Carried 12 ADJOURN a) Meeting adjourned at 10:15 AM Commissioner Stacey made a motion to adjourn the meeting. Commissioner De La Hunt seconded the motion. Carried /s/ Ted Van Kempen Ted Van Kempen, Chair Hubbard County Board of Commissioners ATTEST: /s/ Jeff Cadwell Jeff Cadwell Hubbard County Administrator (Nov. 5, 2022) 118661