ADVERTISEMENT

Hubbard County Board of Commissioners Regular Meeting Minutes April 6, 2021 Present: Daniel Stacey, Charlene Christenson, David De La Hunt, Tom Krueger, Ted Van Kempen Interim Administrator: Kay Mack PLEDGE OF ALLEGIANCE BOARD CHAIR CALL TO ORDER 1.

Hubbard County Board of Commissioners
Regular Meeting Minutes
April 6, 2021
Present: Daniel Stacey, Charlene Christenson, David De La Hunt, Tom Krueger, Ted Van Kempen
Interim Administrator: Kay Mack
PLEDGE OF ALLEGIANCE
BOARD CHAIR CALL TO ORDER
1. AGENDA APPROVAL
Motion Krueger, 2nd Christenson. Approved 5-0
2. PUBLIC INPUT -
Sue Tomte commended the Parks Department for the early opening of the county parks.
Jim Alger of Hamm Lake expressed support for the short term rental permit process to include collecting information for someone that can be reached at all times regarding property use.
3. CONSENT AGENDA - Motion by Christenson, 2nd Krueger to approve the Consent Agenda. Passed 5-0.
3.A Approve Minutes March 16, 2021 Regular Board Meeting;
3.B Approve the Bills and Auditor's Warrants dated March 19, 26, 2021 and April 1, 2021
3.C Approve Payment of the Social Services Bills;
3.D Approve the Cash Balance Reports for February 2021
3.E Review 1st Quarter 2021 Overtime Report;
3.F Submittal of Highway Department YTD Financial Statement for 2/28/21
3.G Legal counsel services for zoning matter.
Authorize the Environmental Services Director to renew retainer for legal counsel as needed to address zoning matters.
3.H Approve Gladen Construction for North Forest Road Grading, and Thelen's Excavation for South forest Road grading.
3.I Approve Grant-in-Aid Agreement for Round River Drive (East), Schoolcraft, and Martineau Trails
3.J Adopt Resolution No. 04062101, Accepting Sheriff's Office Donations totaling $600.00.
3.K Adopt Resolution No. 04062102, Recognizing National Telecommunications Week April 11 - 17, 2021
3.L Adopt Resolution No 0406202103, Approving Renewal of 2021 Waste Haulers' Licenses:
Northern Pines Sanitation, Park Rapids, MN; City Roll-off, Park Rapids, MN; AAA Roll-off Service, LLC, Menahga, MN; Tom's Sanitation, Laporte, MN
3.M Memorandum of Understanding
Approve MOU for Local 400 - Deputy Sheriffs; Local 402 - Non-Licensed; and
Resolution 0406202104 regarding Non-Union Sheriff employees relating to PTO Accrual Maximum during potential pipeline protest times.
4. COUNTY EMPLOYEE RECOGNITION
4.A Commissioner Jodi Harpstead, MN Department of Human Services commendation letter for the Hubbard County Social Services management and staff for perfect performance in meeting the Department of Human Services financial reporting requirements for calendar year 2020.
4.B County Assessor
County Assessor Jamie Freeman, began her position effective 4/5/2021. County Auditor/Treasurer
Deputy Auditor/Treasurer Kelley Jansen began her position effective 3/29/2021. Deputy Auditor/Treasurer Marie Knutson began her position effective 4/1/2021.
Sheriff Department
Deputy Kevin Urke, begins his position effective 4/6/2021.
Social Services
Transit Coordinator LeeAnn Tostenson, began her position effective 3/17/2021.
5. HIGHWAY / SURVEY - The Engineer brought bids/quotes before the Board:
5.A Motion Christenson, 2nd Krueger to approve Newman Signs at $9,552.20 for signs and posts for 2021 Passed 5-0
5.B Motion De La Hunt, 2nd Stacy to approve True North Steel at $17,255.30 for Culverts for 2021. Passed 5-0
5.C Motion Van Kempen, 2nd De La Hunt to approve Swenson Aggregate at $400,872.62 for Project CP 29-21-02, Aggregate Surfacing. Passed 5-0
5.D Motion Christenson, 2nd Van Kempen to approve Envirotech Services at $663,391 for Project CP 29-21-03, Calcium Chloride. Passed 5-0
5.E Motion Van Kempen, 2nd Krueger to Gerit Hanson Contracting at $715,346 for Project SAP 029-616-007, CSAH 16 Bridge Replacement. Passed 5-0
5.F Motion Stacey, 2nd De La Hunt to approve Frontier Precision Inc. at $34,066 for GPS equipment for Land Survey Department. Passed 5-0
5.G Motion De La Hunt, 2nd Krueger to approve Asphalt Surface Technologies at $55,891 for Project SAP 029-030-005 - CSAH 8 and 46 Seal Coatings. Passed 5-0
6. NATURAL RESOURCE MANAGEMENT
6.A Motion Van Kempen, 2nd Krueger to approve Bob's Econo Pump at $2,544 for Rental and Weekly Service of 4 Portable Restrooms for Public Accesses and Public Beaches. Passed 5-0
6.B Motion Van Kempen, 2nd Stacey to approve Resolution 0406202105 granting private easement for James and Molly Wurst across tax forfeited land in Section 28, Lake Alice Township. Passed 5-0
6.C Motion Christenson, 2nd De La Hunt to approve Resolution 0406202106 granting private easement for Michael and Billi Zupan across tax forfeited land in Section 28, Lake Alice Township Passed 5-0
6.D Motion Krueger, 2nd De La Hunt to approve Resolution 04062107 Apportioning 30% net proceed funds to the Forest Development Account in the amount of $149,655.48. Passed 5-0
6.E Motion Christenson, 2nd Krueger to approve Resolution 04062108 apportioning 20% net proceed funds to the Recreation Account in the amount of $99,770.32. Passed 5-0
7. SOLID WASTE
Motion Krueger, 2nd Stacey to approve Cart Tipper Installation from Sanitation Products Inc for $10,838. Passed 5-0
8. SHERIFF'S OFFICE
Motion Krueger, 2nd Stacey to Purchase John Deere Z920M Mower for use by Sentence to Serve from Midwest Machinery Company for $3,627. Passed 5-0
9. IT DEPARTMENT
Motion Christenson, 2nd Krueger to authorize entering into a 5 year lease contract with one of two bidders for countywide copiers for an amount not to exceed $161,000, as determined by IT Director Robb Warne. Passed 5-0
10. ADMINISTRATOR
10.A Motion Christenson, 2nd De La Hunt to approve Heritage Living Center Bylaws as approved by Heritage Board. Passed 5-0
10.B Appraisal Services - Heritage Living Community
After hearing presentations from two appraisal firms, Motion Christenson, 2nd Van Kempen to approve entering into a contract with OHC (Healthcare Property Advisors) to conduct an appraisal of Heritage Living Community and Park Villa Apartments at the quoted price of $15,000 for Heritage assets and $10,000 for Park Villa, totaling $25,000. Passed 5-0
10.C Administrator's Report:
The County Administrator provided information about the Bemidji Veterans Home Success, as well as Records Retention and the move to purge e-mail older than three years in line with the State Schedule. The Board was also informed that the Jail Roof Access Project that began in 2020 with the Board's hiring of an architect, will begin soon. Discussion of future Work Session topics included Economic Development Tools, and use of American Rescue Plan funds with potential to address DAC and Heritage revenue gaps.
11. ENVIRONMENTAL SERVICES OFFICE
Upon review of Planning Commission recommendations, the Board directed the Environmental Service Director to bring the Planning Commission recommendations to Shoreland Management Ordinance and Subdivision Ordinances to the next Work Session.
Set Public Hearing Date on Ordinances 34 and 41
Motion by Christenson, 2nd by Van Kempen to set a Public Hearing Date of May 4 to receive public input on revisions to Sign Ordinances 34 and SSTS Ordinance 41. Passed 5-0
12. ADJOURN
Motion Christenson, 2nd Stacey to adjourn at 12:30. Passed 5-0.
/s/ David De La Hunt
David De La Hunt, Chair
Hubbard County Board of Commissioners
ATTEST: /s/ Kay Mack
Kay Mack
Hubbard County Interim Administrator
*Full version of minutes at www.co.hubbard.mn.us or in County Admin Office
PRE 4/24/21 (2885282)